WorkplaceWellness™ Telephone Helpline 01489 553000

Privacy Policy

Confidentiality is fundamental to the trust and integrity of the Workplace Wellness Employee Assistance Programme. It enables us to create a safe space for users of the service to access the help and support they need within a professional, ethical setting. We offer the highest level of confidentiality in line with our commitment to the BACP Ethical Framework ( see http://www.bacp.co.uk/ethical_framework)

In order to carry out our responsibilities to you we have to collect a certain amount of information about you. We try to keep this to the minimum and we store it under tight security and encryption controls in the UK. In using our services, you signify your consent to us collecting this information.

We work to keep all servers, applications and databases secure and free from unauthorised access and use, by using physical, administrative and technological measures to protect the information we maintain.

We process all information in accordance with the requirements of Data Privacy legislation as also informed by relevant Health and Safety legislation. We are registered with the Information Commissioner’s Office as a Data Controller.

In providing our service our promise is that your use of the service will almost always remain a matter between ourselves. There are some (very rare) circumstances when we are required to share some limited information; the situations where confidentiality may need to be broken include the threat of serious harm to self or others, and where we have a statutory obligation to disclose as outlined in Acts of Parliament such as The Prevention of Terrorism Act 1989 (as amended) or the Proceeds of Crime Act 1986 (as amended). We also take a view that, although not bound by statute, we have a moral responsibility to report suspicions or allegations of abuse of vulnerable people. Wherever possible, we would seek the user’s consent before disclosing confidential information or material.

We provide your employer with aggregated data in the form of Management Information. We have strict controls in place to guarantee that no individual user can ever be identified in this process, which is used as a means of demonstrating to the employer the value of the service alongside highlighting some of the trends and patterns that are relevant to the workplace.

Tracking Information 
Workplace Wellness may use non-personal information to create aggregate tracking information reports regarding Web site user demographics and the use of this Web site, and then provide those reports to others. None of the tracking information in the reports is connected to the identities or other personal information of individual users.

Non-Identifiable Information
This Web site automatically collects certain non-identifiable information, such as the Internet Protocol (IP) address of your computer, the IP address of your Internet Service Provider, the date and time you access the Web site, the Internet address of the Web site from which you linked directly to the Web site, the operating system you are using, the sections of the Web site you visit, the Web site pages accessed and information viewed, and the materials you post to or download from the Web site. This non-identifiable information is used for reporting and analysis purposes and to improve the functionality of our web site. Your non-identifiable information may be disclosed to others and permanently archived for future use.

Cookies
This Web site uses “cookies”, a technology that installs information on a Web site user’s computer to permit the Web site to recognize future visits using that computer. Cookies enhance the convenience and use of the Web site. For example, the information provided through cookies is used to recognize you as a previous user of the Web site, to track your activity at the Web site in order to respond to your needs, to offer personalised Web page content and information for your use, to automatically populate online forms with your personal information for your convenience, and to otherwise facilitate your Web site experience. You may choose to decline cookies if your browser permits, but doing so may affect your use of this Web site and your ability to access or use certain Web site features.

Other Web sites
This Web site contains various links to other Web sites or Internet resources. When you click on one of those links you are contacting another Web site or Internet resource that may collect information about you voluntarily or through cookies or other technologies. Workplace Wellness has no responsibility, liability for, or control over those other Web sites or Internet resources or their collection, use and disclosure of your personal information. You should review the privacy policies of those other Web sites and Internet resources to understand how they collect and use information.

Family matters signposting
Where appropriate we signpost to Advantage Resolution Ltd (trading as DialogueFirst.co.uk) ("DF") because we support innovation within family law services that seeks to promote informed dialogue between separating partners as the preferred means of reaching agreement.
Workplace Wellness is not responsible for the services or advice provided by DF, a participating law firm or a participating family mediation provider.
In no event will Workplace Wellness be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of being introduced to DF.
DF and participating law firms and family mediation providers reserve the right to refuse any signposted Party access to its services.  This may include withholding a free legal consultation with a participating lawyer.
To read the Standard Terms that govern the use of services offered by DF please go to DialogueFirst.co.uk

Notification of Changes 
Workplace Wellness may change, supplement or amend this Notice as it relates to your future use of this Web site from time to time, for any reason, by posting a revised Notice on this Web site. This notice was last updated on 11 June 2010.

If you have any queries about Confidentiality or Data Privacy, you can email us at wellness.privacy@rehabworks.co.uk

Please note: Legal and financial information provided by us is restricted to a signposting service to meet the exemption for Welfare Counselling at Section 210 ITEPA 2003.  All calls are assessed/screened for emotional issues before any legal or financial service is provided.  Extract from HMRC site: HMRC EIM21845